The "Vouchers with reservations" screen gives you a unified overview of all vouchers — for example sales orders and invoices — that still contain active reservations of inventory items. The list shows which products are reserved, when the voucher was created, who created it, and which source (e.g. invoice or order) the voucher originates from.
The feature is used to check and manage vouchers that are not yet fully completed, and to follow up on the inventory movements behind the active reservations.
Open Financial and navigate to Product and then Vouchers with reservations.
If you cannot see the menu item, you probably do not have permission for it. Contact support.
When you open the screen, you see an overview of all vouchers with active reservations. The list is by default sorted with the most recently created vouchers at the top.
In the left part of the toolbar you find the checkbox Exclude not completed. It is enabled by default and hides vouchers that are not yet completed in the system — i.e. vouchers that have been created but where the process (e.g. order fulfilment or invoicing) has not been completed. If you clear the checkbox, all vouchers are shown including the non-completed ones. The list reloads automatically when you change the setting.
View (eye icon) — opens the Voucher dialog for the selected row. The button is only active when a row is selected.
Help — opens help for the screen.
Reload — reloads the list.
You can also open a voucher by double-clicking a row in the list.
Right-click a row (or press and hold on touch devices) to open the context menu. It contains the following action:
Open source — navigates directly to the source entity, e.g. the associated invoice or sales order. The function is only active if the voucher has a registered source (sourceId is filled in).
Date: The time of the voucher's creation. The column is used as the default sorting basis.
Created by: The user who created the voucher. Shown as the user's display name.
Voucher no: The voucher's unique number.
Description: A text description of the voucher.
Source: The type of source entity, e.g. "Invoice" or "Sales order", that generated the voucher.
Number: The source's number or identifier.
Entries: A combined list of the item descriptions included on the voucher.
Double-click a row, or select a row and click View, to open the Voucher dialog (1700 px wide). The dialog shows details about the selected voucher and contains four tabs with inventory data.
At the top of the dialog, Voucher no and Description are shown, if they are filled in on the voucher.
Below this, up to three action buttons are shown, depending on the voucher:
View source — opens the associated source entity (e.g. an invoice or order) directly. The button is only visible if the voucher has a registered source.
Internal transfer - inventory information — opens an overview of the internal inventory transfer associated with the voucher. The button is only visible if the voucher was created as a result of an internal transfer.
Clear voucher (red button, only visible to administrators) — deletes all inventory entries on the voucher. The action cannot be undone. The function is reserved for administrators and should only be used when all entries on a voucher are deliberately to be removed.
The Inventory archive tab shows all posted inventory entries associated with the voucher. This is the primary tab for inspecting and managing the actual inventory movements.
At the top right of the tab is a row of actions. Not all actions are available for all vouchers — they are only shown when the given function is relevant:
Reverse posting — reverses the full posting operation for the voucher, i.e. deletes the entries and puts the journal entries back into the journal. The action is only visible if the voucher supports reversal.
Details (toggle) — switches the display between aggregated and detailed view of the entries. The button is only available if aggregated view is supported for this voucher.
Entries — opens the financial entries related to the selected inventory entry. The button is only visible for vouchers that have associated financial entries.
Current available — shows the current inventory availability for the selected inventory entry. Only shown when this function is supported.
Automatic inventory adjustments — opens an overview of automatic cost price adjustments for the selected entry. Only shown if the voucher has such adjustments.
Recalculate inventory value — starts a recalculation of the inventory value based on cost prices for the entries on the voucher. Only shown if it is possible to adjust cost prices.
Reset cost price — resets the cost price for the selected entries. Only shown if this is allowed.
Edit (pencil icon) — opens the edit dialog for the selected detailed inventory entry. Active only when a detailed entry is selected.
Copy (copy icon) — creates a copy of the selected inventory entry. Active only when an entry with inventory data is selected.
Remove (cross icon) — removes the selected detailed inventory entry. Active only when a detailed entry is selected.
Reload — reloads the inventory archive list.
Full screen — opens the inventory archive in full screen, if this option is available.
The inventory archive contains many columns that can be shown and hidden as needed. The most important default columns are:
Org. unit: The organizational unit the entry belongs to.
Inventory date: The date of the inventory movement.
Created on: The time of the entry's creation (hidden by default).
Created by: The user who created the entry (hidden by default).
Voucher no: The number of the associated voucher.
Product number: The product's identification number.
Product display name: The product's display name.
Category: The product's category (hidden by default).
Product variant: Variant designation, if the product has variants.
Serial number/instance: Serial number or instance id for serial-number controlled items.
Inventory location: The product's placement in the warehouse.
Customer: The associated customer, if relevant.
Customer number and Customer email: (hidden by default).
Supplier: Associated supplier.
Supplier email and Supplier item no.: (hidden by default).
Cost price excl. VAT: Purchase price excluding VAT for the unit.
Sales price incl. VAT: The registered sales price including VAT.
Discount: Discount per unit.
Net sales price: Sales price after discount.
Journal quantity: The number of units in journal state not yet posted.
Quantity: The actual posted quantity (positive on addition, negative on removal).
Stock count: Running stock count for the product.
Stock count (per variant/serial item) and Stock count (per location): (hidden by default).
Margin DKK: Contribution margin in kroner.
MR: Margin ratio in percent.
Markup percentage: The markup as a percentage of the cost price.
Reserved: Number of reserved units associated with the entry.
Cost amount: The total cost amount for the entry.
Sales amount: The total sales amount.
Sales amount before discount and Discount amount: (hidden by default).
Description: Free-text description of the entry.
Source: The source type for the entry (e.g. POS sale, invoice, purchase delivery).
Invoice (source identifier): Reference to the source voucher's number or invoice number.
Alt. voucher: Alternative voucher number, if the entry is associated with a secondary voucher.
Inventory journal: The journal the entry originates from (only shown if the voucher shows journal data).
Posted on, Posted by, Posting id: Information about the posting (hidden by default).
Create financial entries: Indicates whether financial entries have been created for the entry.
Financial date: The date of the financial registration (hidden by default).
Serial-item purchase: Indicates whether the entry is a serial-number item purchase (hidden by default).
Employee and Orig. employee: The employee who made the entry (hidden by default).
Source org. unit: The source's organizational unit (hidden by default).
Effective financial date: The actually applicable financial date (hidden by default).
Type: Inventory entry type (InventoryEntryKind), e.g. standard entry or non-stock item.
Movement type: Movement type for non-stock items (NonStockEntryKind).
The Inventory journal entries tab shows the journal entries associated with the voucher that have not yet been fully posted. The tab is hidden if the voucher is configured not to show journal entries.
The columns in this tab are:
Org. unit: The organizational unit.
Inventory date: The date of the journal's inventory movement.
Voucher no: The voucher's number.
Product: Product name and variant designation combined.
Quantity: The quantity in the journal.
Product category: The product's category.
Inventory location: The product's placement in the warehouse.
Customer: Associated customer.
Supplier: Associated supplier.
Cost price excl. VAT: Cost price excluding VAT.
Sales price incl. VAT: Sales price including VAT.
Description: Free-text description.
Alt. voucher: Alternative voucher number.
Stock count: Running stock count.
Total: Total amount for the journal entry.
Inventory journal: The name of the associated journal.
Financial date: Financial date for the journal entry.
Is posted: Indicates whether the journal entry is posted.
The tab shows the automatic cost price adjustments that this voucher has caused — i.e. adjustments that were triggered because the entries on the voucher affected the calculation basis for other entries.
The columns are the same as in tab 4 (see below) and include the column Product, which is shown here because the scope is associated with the voucher's entries.
The tab shows the automatic cost price adjustments that have been applied to this voucher as a result of price adjustments of other entries.
Both tabs (tab 3 and 4) contain the following columns:
Product: The product's identification (visible when scope is voucher level).
Created on: The time of the adjustment's creation.
Cost price before: The cost price before the adjustment.
Cost price after: The cost price after the adjustment.
Source org. unit: The organizational unit for the source entry's voucher.
Source inventory date: The inventory date for the source entry's voucher.
Source created date: The creation time for the source entry's voucher.
Source type: The source entry's source type (e.g. invoice, order).
Source number: The source entry's source number/reference.
Entry org. unit: The organizational unit for the adjusted entry.
Entry inventory date: The inventory date for the adjusted entry.
Entry creation date: The creation time for the adjusted entry.
Entry source type: The adjusted entry's source type.
Entry source number: The adjusted entry's source number/reference.
Handled in posting: Indicates whether the adjustment is reflected in the financial posting.
To correct an existing inventory entry, you must open a voucher via the Voucher dialog, go to the Inventory archive tab, select the desired entry in detailed view and click Edit (the pencil icon).
In the edit dialog you can change the following fields:
Product: Shows the selected product with product number and name. The field cannot be edited.
Quantity: The quantity of items in the entry. A positive number indicates addition, a negative number indicates removal.
Inventory date: The date for when the inventory movement takes place.
Cost price excl. VAT: The purchase price excluding VAT. Used for margin calculation.
Sales price incl. VAT: The registered sales price including VAT.
Customer: The associated customer, if relevant.
Supplier: The associated supplier for the entry.
Description: Free-text description of the entry.
Product location: The product's physical placement in the warehouse.
Financial date: The date of the financial registration, which ensures correct placement in the accounting period.
Finish the edit with Save.
If you have questions, you are welcome to contact support.
Want to know more?
Read more in these related articles:
Reservations
The Reservations printout shows all reservations and journals per inventory location, so you can see which items are reserved, parked, on loan or in a journal.
Add reservations
Guide to adding inventory reservations from sales orders, POS sales and invoices to a count/inventory journal in Financial. Describes the "Add reservations" dialog, the "Vouchers with reservations" screen and the reservation overview in product editing.
Reservation
Reservation receipt for one product that, as of a selected inventory date, shows all active reservations and allocations with source, customer, supplier and status on ordered items.
