Bank setup lets you register the bank accounts that Sapera uses when generating outgoing bank payment files. For each bank account, you specify the bank's name, export format, reg. number, account number, folder and file name — as well as which accounting journal the payment entries should be booked to.
A bank setup is therefore the basis for Sapera to create a correct payment file for your bank when you mark supplier invoices for payment.
Open Financial and navigate to Setup and then Bank setup.
You now see an overview of all registered bank setups with the columns Bank name, Account number (shown as reg. no. + account no. combined) and Org. unit.
If you cannot see the menu item, you probably do not have permission for it. Contact support.
The list view shows one row per registered bank setup. The Account number column combines the reg. number and account number and provides a quick overview of which account a setup concerns. The Org. unit column shows whether the setup applies to a specific organizational unit or to all units.
You can double-click a row to open the edit form directly.
New creates a new bank setup and opens the edit form. The action requires no prior selection.
Edit opens the edit form for the selected bank setup. The action requires that you have selected a row in the overview. Alternatively, you can double-click the row.
Save saves all changes in the edit form and closes it.
Cancel closes the edit form without saving changes.
Bank name: Free text. Enter a name that clearly identifies this bank setup in the system. The field is always visible.
Export method: Dropdown that determines how Sapera exports payment data. Currently the only available option is Export to file. The field is always visible. All file-related fields (Reg. number, Account number, File name, Folder and Format) are only shown when Export method is set to Export to file.
Reg. number: The bank's registration number. Must be exactly 4 digits. The field is only shown in file export mode. Sapera validates that the value contains only numbers — for non-numeric input, the error message "The field may only contain numbers" is shown.
Account number: The bank account number. Must contain between 7 and 15 digits. The field is only shown in file export mode and is placed side by side with Reg. number under the shared caption Account number. Sapera likewise validates that the field contains only numbers.
File name: The default file name of the bank export file that Sapera generates. The field is only shown in file export mode.
Folder: The path to the folder where the bank export file is saved. The field is only shown in file export mode.
Format: Dropdown with the bank formats that Sapera supports for file export. The available options are Danske Bank, ERH, Jyske and SDC. Select the format your bank requires. The field is only shown in file export mode.
Journal: Dropdown that determines which accounting journal outgoing bank payments from this account are booked to. The field is always visible. The journal cannot be deleted while it is in use by a bank setup.
Org. unit: Dropdown that limits which organizational unit this bank setup applies to. The field can be left empty — in which case the setup applies to all organizational units. If the field is filled in, the setup only applies to the specified unit, and setups with a specific org. unit take priority over setups without one.
The bank setup is activated automatically when outgoing bank payments are generated in two places in Sapera:
Purchase invoices: When you mark one or more supplier invoices for payment and click Generate payment, Sapera looks up the relevant bank setup based on the invoice lines' org. unit. The bank setup then determines which bank the payment is sent from.
Outgoing bank payments: The payment file is generated using the bank setup found via the invoice lines' org. unit. The setup specifically determines: which bank format the CSV file is exported in, which folder the file is placed in, which file name it is given, and which accounting journal the entries are booked to.
Selection with multiple bank setups: If you have registered more than one bank setup, Sapera automatically shows a selection dialog where you choose, per org. unit, which bank account the payments should go from. If you have only one bank setup, it is used automatically without a dialog.
Error when setup is missing: If Sapera cannot find a suitable bank setup for the relevant org. units, an error message is shown, and the payment file is not generated.
If you have questions, you are welcome to contact support.
Want to know more?
Read more in these related articles:
Bank reconciliation
Reconcile the bank's account statement against booked entries in Sapera. Supports both manual file import (CSV/XLSX) and automatic synchronization via Aiia Open Banking.
Bank import
Settings and workflow for bank import in Sapera: create import journals, import bank entries via file or Aiia, match them against registered entries and book the result.
Outgoing bank payments
Overview of generated payment files for suppliers. From here you export payments to the bank, regenerate payment files, retrieve CSV content, and view linked vouchers and invoices.
