The "Outgoing bank payments" screen is an outbox of all payment files generated for suppliers. You do not create new payments directly from here — the payments are created on the Purchase invoice screen via the "Generate payment" button. Once a payment is created, it is shown in this overview, and from here you can export it to the bank, regenerate the file, download CSV content and view accounting vouchers.
The screen gives an overview of all outgoing payments across organizational units and provides access to the underlying invoices, credit notes and posting vouchers.
Open Financial and navigate to Accounting, then Outgoing bank payments.
If you cannot see the menu item, you probably do not have permission for it. Contact support.
Payments are not created from this screen. The flow starts on the Purchase invoice screen, where you select one or more invoices and click Generate payment. The system thereby creates a payment batch and the payment file is associated with the batch. The resulting payment is then shown in the overview here, where you can process, export and follow up on it.
The overview shows all generated payments in a table view. In addition to clicking a row to focus it, you can select multiple rows using the checkbox in the first column on each row. Multi-selection is used for batch actions, e.g. regenerating or exporting payment files for several runs at once.
Active when exactly one payment is focused (clicked) in the list. Regenerates the bank payment file for that run via the agent. Use this action if the original file has been lost or needs to be restored for checking.
Active when at least one row is selected via checkbox or focused in the list. Regenerates the bank payment file for all selected runs in one operation. Used when you want to regenerate files for several payments at the same time.
Active only when there are payments in the overview that have not yet been exported to the bank. Exports all unexported payments as one bank file via the agent and subsequently marks them as exported. The action is dimmed if all payments have already been exported.
Active under the same condition as above — there must be unexported payments. Exports only the selected (marked) payments rather than all. Used when you want more granular control over which payments are sent to the bank this time.
Active when at least one row is selected or focused. Downloads the content of the selected payments as a CSV file locally on your computer. After download the system asks: Mark as exported? — if you answer Yes, the payments are registered as exported in the system and the "Exported on" column is updated.
Active only when the focused payment has an associated payment file with content. Opens the Content dialog, which shows the raw XML or text representation of the bank payment file. Used to verify or troubleshoot the file content, e.g. before uploading to the bank.
Reloads the overview with the latest data from the system.
In the top right there is a More button (three dots or similar) that gives access to three additional actions:
View vouchers is visible and active when the focused payment has associated accounting vouchers. Opens the Voucher summary dialog, which shows the accounting vouchers associated with the payment.
Purchase invoices is visible and active when the focused payment has associated purchase invoices. Opens the Purchase invoices popup, which shows a list of the purchase invoices and credit notes included in the selected payment.
Re-post is exclusively visible to administrator users and active only when the selected payments are already posted (i.e. the posting status is different from "None"). Used to re-post selected payments. This action changes the posting and should only be used with care.
Opened via the button Content and shows the raw text representation of the bank payment file — typically XML format — in a modal window with pre-formatted text. The dialog is for viewing only and allows you to inspect the exact file content that has been sent or will be sent to the bank.
Opened via More → Purchase invoices and shows a list of the purchase invoices and credit notes included in the selected payment. Useful for verifying which invoices are covered by a given payment.
Opened via More → View vouchers and shows the accounting vouchers associated with the payment. Useful when checking and reconciling the posting for a payment.
Each column in the overview supports filtering, which is activated directly in the column header:
Run is filtered with a numeric range (from–to), so you can limit it to a specific range of batch IDs.
Supplier is filtered via a supplier lookup, where you search for and select the supplier.
Account from and Account to are filtered with free text on registration number and account number.
Created on is filtered with a date range (from–to date).
Invoices is filtered with free text on the invoice ID.
Exported on is filtered with a dropdown with three choices: None (shows all), Yes (only exported) and No (only not exported).
Org. unit is filtered via organizational unit (store/department).
Run: The batch ID (sequence number) for the payment run the payment belongs to. Payment files are generated in batches — this field identifies which batch a given payment belongs to. Sortable; the default sort is descending, so the most recent runs are shown at the top.
Supplier: Name of the supplier the payment is directed to.
Account from: The sending bank account in the format registration number + account number. This is typically the company's own bank account, from which the payment is drawn.
Account to: The receiving account in the format registration number + account number. This is typically the supplier's bank account.
Amount: The total payment amount, currency-formatted.
Created on: The date and time (including seconds) when the payment was created in the system.
Invoices: A comma-separated list of the invoice IDs (purchase invoices, manual entries and credit notes) included in the payment.
Exported on: The date the payment was exported to the bank. An empty field means the payment has not yet been exported.
Org. unit: The organizational unit (store or department) the payment belongs to.
If you have any questions, you are welcome to contact support.
Want to know more?
Read more in these related articles:
Outgoing payments
Setup of outgoing payments in Sapera: whether the bank payment file (CSV) should be generated immediately, and whether export lines should be grouped.
Bank setup
How to create and edit bank accounts for outgoing payments in Sapera, including bank format, reg. number, account number, folder and journal.
Payout
This article covers how to create a payout in Pos, including selecting a payment option, entering the amount, offset account, description and attaching a receipt.
