# Settings for EAN invoices
This article describes the settings that control the behavior of EAN invoices (OIOUBL) in Sapera. The settings apply both to sending outgoing invoices to customers and to receiving incoming invoices from suppliers.
The settings directly affect how EAN invoices are processed on the invoice and requisition screens in the system.
The settings are found in Shop Manager under Setup → Settings → Financial → EAN Invoice.
If you cannot see the menu item, you probably do not have permission to access it. Contact support.
These settings control how Sapera sends EAN invoices out to customers via FTP.
Outgoing: FTP folder path: The path to the FTP folder where Sapera delivers outgoing EAN invoices. The path is provided by your EAN or NemHandel provider and must be entered exactly as specified by the provider.
Outgoing: User Name: The username for the FTP server for outgoing EAN invoices. Used to authenticate the connection when Sapera delivers invoices to the specified FTP folder.
Outgoing: Password: The password for the FTP server for outgoing EAN invoices. Used together with the username when authenticating against the FTP server.
Outgoing: Send EAN invoice automatically: Specifies whether EAN invoices should be sent automatically when the requisition is processed.
Enabled: EAN invoices are sent automatically to the FTP server as soon as the requisition is processed. No manual action is required.
Disabled (default): EAN invoices are not sent automatically. They must be sent manually from the requisition screen.
These settings control how Sapera retrieves and processes incoming EAN invoices from suppliers via FTP.
Incoming: FTP folder path: The path to the FTP folder from which Sapera automatically retrieves incoming EAN invoices. The automatic retrieval is only enabled when both this folder path and a username are filled in. If the field is empty, no automatic retrieval takes place.
Incoming: User Name: The username for the FTP server for incoming EAN invoices. Must be filled in for the automatic retrieval to be active.
Incoming: Password: The password for the FTP server for incoming EAN invoices. Used together with the username when authenticating against the FTP server.
Incoming: Use phone number as identifier for new supplier: When Sapera receives an EAN invoice from an unknown supplier, the supplier is created automatically in the system. This setting controls whether the supplier's phone number should be used as the supplier's identifier during the automatic creation.
Enabled: The phone number of the supplier from the incoming invoice is used as the identifier on the new supplier that is created.
Disabled (default): The phone number is not used as the identifier. The supplier is created without a phone number as identifier.
Incoming: Empty lines product id: The product id of the product Sapera should use as an invoice line when an incoming EAN invoice contains empty lines — i.e. lines without product information. The field expects a numeric product id from the product catalog.
The setting is required in order to process invoices with empty lines. If the field is not filled in, processing of incoming EAN invoices with empty lines will fail.
---
If you have questions, you are welcome to contact support.
Want to know more?
Read more in these related articles:
EAN invoices
Overview and handling of outgoing EAN/OIOUBL invoice requisitions in Sapera. Learn to send, retrieve, troubleshoot and reset EAN transmissions, and understand the list filtering and the integrated tab in the invoice.
Incoming EAN
How to receive, review and process incoming EAN invoices (EDI) from suppliers in Sapera Shop Manager — incl. an overview of columns, column filters, action buttons and error handling.
Handling EAN invoices
This quick guide explains what an EAN invoice is, which requirements must be met for sending, and how to use the overview in Sapera.
