The screen Year-end closing entries shows an overview of all the entries that a single year-end closing run has generated. It is a read-only overview: you do not generate entries here, but see the result of the run you previously started under Year-end closing runs.
When a year-end closing is performed, the system automatically generates the necessary entries that close the year's profit and loss accounts and carry the balance forward to the next accounting period. Each entry is a double entry: an amount is taken out of the source account and moved to the related closing or profit/loss account. These entries reside in the Year-end closing journal until they are posted.
Read more about the runs themselves in the article Year-end closings.
1. From Financial you select Accounting → Year-end closing runs.
2. Select the year-end closing run in the list whose entries you want to see.
3. Click View entries in the menu bar. You now enter the Year-end closing entries screen for the selected run.
You can always return to the list of runs via the button Year-end closing runs (back arrow) at the top of the screen.
If you cannot see the menu item Accounting or the button View entries, you probably lack permissions — contact support.
If you are in an entry overview (e.g. an account's entries) and open an entry generated by a year-end closing, you can jump directly to the original run's entries. The system finds the related year-end closing run itself and opens its entries in a window on top of the screen you are on.
The overview is an entry list where each line is one of the generated entries. The most important columns are:
The column Closing is the central column on this screen. It tells which type of closing entry it is:
Closing are profit/loss closing entries. They close the year's profit and loss accounts so the operating result is collected on the year's result or the configured closing account.
Opening are opening entries. They carry the balance's opening balances forward, so they are ready in the subsequent accounting period.
Financial account shows the account the entry resides on. You can also display Account no. and Account display name as separate columns. Debit and Credit show the movement — for each entry the amount is taken out of the source account and moved to the closing/profit-loss account, so the two lines balance.
The list also contains, among other things, Department/Org. unit, Document no. (with a link to document details), Entry type, Posting date, Actor (debtor/creditor) and VAT type. The column Description is set to "Year-end closing" followed by the date and time of the run, so the entries are easy to recognize. The column Journal shows that the entries belong to the Year-end closing journal.
A number of columns are hidden by default (e.g. Created, Posted, Posted by, Amount, Attachments, Entry ID, Currency/Rate/Amount in currency and Reason for creation). You can choose which columns are shown, as well as filter on the individual column. See How to search in lists.
1. Be on the Year-end closing entries screen for the desired run.
2. Click the printer icon in the top right corner.
3. Select the printout "Year-end closing runs printouts".
4. Select the print format you want to print or export in.
Want to know more?
Read more in these related articles:
Year-end closings
Review of the Year-end closing runs screen in Sapera – how to perform a year-end closing, what the columns in the list show, and what to do about errors and the warning dialogs.
Entries
Get an overview of all posted financial entries for a specific financial account. Learn to filter, navigate to and from the chart of accounts, edit the VAT type directly in the list and apply year-end closing actions.
