The invoice printout is the actual invoice document for a single invoice. It is used when you need to send or hand over an invoice to the customer – as a PDF or directly by email.
The printout shows the invoice's header with sender information (your company's name and address), the customer's (debtor's) address, invoice number, invoice date and payment terms. Then follow the invoiced line items with prices, any discounts and VAT per line, as well as any serial numbers/product information on the lines. At the bottom, the VAT and total amounts are summarized, along with recorded payments (both ordinary and specific payments), and a footer text with, among other things, bank details and a payment barcode.
Many layout and text details – for example VAT texts, header and footer text, number of lines per page and the display of bank info/barcode at the bottom – are controlled automatically based on your company and debtor settings and do not require you to make any decisions about the printout itself.
The printout is generated from the invoice you have open and has no user-selected parameters. This means you do not need to fill in dates, filters or the like – the invoice's content is determined by the selected invoice. The printout is available in PDF format and can also be sent directly by email. (Note: there is a separate, simpler invoice printout; this printout is the full invoice.)
The printout also has a range of settings that control its appearance and behaviour but are not shown in the print dialog. They can be turned on/off or adjusted by support per company. If you want the invoice customized, contact support and refer to the relevant setting below. The technical name of each setting is shown in parentheses.
VAT
Show or hide VAT per line (showvatonlines)
Hide the VAT base amount (hidebasevatamount)
Customize VAT texts: VAT, VAT-exempt and the text for used-margin serial-number items (vattext, wowattext, usedvattext)
Show the business customer's VAT/CVR number under the company name (showCustomerVATno)
Logo(s)
Show or hide the top logo and choose which logo is used (hideTopLogo, logoName)
Show or hide up to four corner logos — top/bottom, left/right (hideLeftTopLogo, hideRightTopLogo, hideLeftBottomLogo, hideRightBottomLogo, logoLeftTopName, logoRightTopName, logoLeftBottomName, logoRightBottomName)
Adjust placement and margins (top/bottom/left/right) for each logo (leftPaddingOnLogo, topPaddingOnLogo, rightPaddingOnLogo, etc.)
Hide the line under the logo (hideline)
Top and bottom text
Fixed top and/or bottom text (invoicetoptext, invoicebottomtext)
Extra text next to the "INVOICE" heading (moreHeadings)
Font style and size of the bottom text (fontStyleOnBottomText, fontSizeOnBottomText)
Bottom greeting — replaces the payment barcode if filled in (bottomGreetings)
Payment text and the texts for "how the invoice is paid" and "please state the invoice number" (invoicepaymenttext, InvoicePaidText, stateInvoiceNoText)
Footer, bank and payment
Hide the entire footer (hideFooter)
Hide bank details in the footer (hidefooterbankinfo)
Hide the payment barcode in the footer (hidefooterbarcode)
Show or hide payment terms and bank payment terms (hidePaymentTerms, hideBankPaymentTerms)
Payment reference code for FIK 71/73 (paymentidentifiercode)
Show customer-account payments as a regular payment (showdebitoraccountpayments)
MobilePay / QR code
Add a QR code with link and text (qrbarcodelink, qrbarcodetext)
Use the QR code as a MobilePay payment with its payment text (qrbarcodeismobilepay, mobilepaypaymenttext)
Item lines
Show or hide the item number, plus font size and hidden item number (showitemidentifier, stockNoFontSize, itemnoFontColorWhite)
Lines per page and line length (defaultlinesperpage, defaultlinelength)
Hide prices on item lines, or hide quantity and price when only the item number is shown (hidePricesOnLines, hideInfoforTXTno)
Show discount as a percentage or hide the "Before discount" column (showDiscountInPct, hideBeforeDiscount)
Show location instead of unit price (showlocationandnotpieceprice)
Emphasize (bold) item text for specific item numbers (boldDisplayName)
Hide item-line notes at the top (hidenoteonitems)
Serial-number items
Customize labels for serial number, brand and own number (serialnumbertext, productinstancetext, instancetext)
Hide the chassis number in the item text (hideSerialnumberInDescription)
Hide extra serial-item info on item lines (hideInstanceInfoOnLines, hideInstanceInTopText)
Show the serial item's address in the subject field and customize its label (showInstanceAddress, productinstanceaddresstext)
Subject and notes
Hide the subject field or customize the word in front of it (hideSubject, wordEmneReplacement)
Hide the contents of the note field (hidePublicNote)
Move invoice notes up under the subject (showInvoiceNoteNearSubject)
Always show notes together with the sales order (alwayssalesordernotes)
Customer details
Show the customer's email and phone number (showCustomerMailandPhone)
Show contact person (showContactPerson)
Show the customer's country (showCountry)
Other
Hide "Handled by" (hideCreatedBy, userorgcreator)
Show retention-of-title text, "We reserve the right of ownership" (showPropertyRightText)
Show "CANCELLED" watermark on cancelled invoices (showCancelledWatermark)
Hide info from dynamic sales-order fields (hidesalesorderfields)
Show purchases on their own page or control purchase placement (purchaseonownpage, purchaseonfirstpage)
Invoice for use with webshop orders (invoiceForWebshopOrder)
Order lines
Show the order number (the sales order number) per line on the printout. It is not shown by default — contact support if you want it added to your printout.
The printout is started in Financial:
1. Go to Sales and open Invoices. 2. Open the invoice you want to print. 3. Click the printer icon in the top right corner. 4. Select the Invoice printout. 5. Choose the desired format – print/download as PDF or send by email to the customer.
Want to know more?
Read more in these related articles:
Invoices
Complete walkthrough of the invoice overview and the invoice editor in Financial: fields, invoice lines, all actions, the status flow and the tabs at the bottom.
Invoice - light (printout)
Simplified version of the invoice printout.
