--- title: "Accounts payable balance" description: "The report shows what the company owes its suppliers as of a selected fiscal date, aged across due-date intervals." url: https://support.sapera.io/en/articles/461-accounts-payable-balance collection: "Actor library printouts" updated: 2026-10-26 language: en alternates: [da] --- # Accounts payable balance The report shows what the company owes its suppliers as of a selected fiscal date, aged across due-date intervals. ## Accounts payable balance Accounts payable balance shows the suppliers' (creditors') total balance calculated as of a selected fiscal date. For each supplier you see the total balance and the overdue balance, and the amount is broken down by age intervals so you can see how old the debt is — from **not yet due** through intervals such as **0-1 week**, **1-2 weeks**, **2 weeks-1 month**, **1-2 months**, **2-3 months** and up to **over 3 months**, in addition to any earlier overdue amounts. The report is used to get an overview of what the company currently owes its suppliers, and to assess how much of the debt is overdue and for how long. This makes it well suited for cash-flow management, for planning payments and for reconciling supplier debt against the accounts. ## How to start the report The report is started in **Financial**. You will find **Accounts payable balance** in two places: from the supplier overview (under Suppliers) and from the accounting report menu. Select the report in the report selector, fill in the parameters and run it. The report comes in both a **PDF variant** and an **Excel variant**. The PDF variant is best for printing and review, while the Excel variant can be split per organizational unit and is suited for further processing. ## Parameters When you start the report, you can narrow the result using the following parameters. ### Org. units Limits the balance to one or more organizational units. If you leave the field empty, all units you have access to are included. ### From date (Fra dato) Only includes entries with a fiscal date on or after this date. Leave the field empty for no start date, so all entries up to and including the As of fiscal date count. From date and As of fiscal date are shown on the same row in the print dialog. ### As of fiscal date The date the balance is calculated up to and including. The report shows the supplier debt as it stands on this fiscal date. The field is always pre-filled with today's date; change it if you want the balance as of an earlier date. ### Entries Determines which entries are included. You can choose **Overdue only** (arrears), **Not overdue** or **All**. The default is all entries. ### Account Limits to a specific control account number. If the field is left empty, all accounts are included. ### Supplier number Limits the report to a single supplier. Leave the field empty to include all suppliers. ### Supplier category (Leverandørkategori) Limits the report to suppliers in the selected supplier category. The category applies as it is set for the supplier in the org. unit the entry belongs to. Leave the field empty to include all supplier categories. ### Split per org. unit (Excel only) Splits the result per organizational unit. This setting only takes effect in the **Excel variant** of the report. ### Settings support can configure The printout also has a few settings that control its behaviour and grouping but are not shown in the print dialog. They can be adjusted by support per company. If you want the balance list set up differently, contact support and refer to the relevant setting below. The technical name of each setting is shown in parentheses. **Period and due dates** - Calculate overdue days from today's date instead of the financial date (duedaysbasedoncurrentdate) **Grouping** - Group entries by account (grouponaccount) - Group entries by supplier (grouponactor) * * * **Want to know more?** Read more in these related articles: [ Accounts receivable balance The print shows the customers' total receivable balance as of the fiscal date. ](https://support.sapera.io/en/articles/462.md)[ Purchase invoices Complete guide to Purchase invoices in Financial: list view, creation, the document editor with all header fields, line grid, toolbar actions, the Lines/Attachments/Purchase history tabs and the state flow from draft to paid. ](https://support.sapera.io/en/articles/73.md)