Payment terms define the terms under which an invoice must be paid. In Sapera, you set here how many credit days a customer or supplier has, whether the deadline is calculated from the end of the month, and whether a cash discount is offered for early payment. The terms are created centrally and reused across the entire system.
You find the screen in Financial via the path Financial → Accounting → Setup → Payment terms.
If you cannot see the menu item, you probably do not have permission for it. Contact support.
Payment terms is a definition screen — you create the terms here, but they are used in the following places:
Debtor categories (customer categories): Each customer category can be assigned a default payment term. Customers created under the category inherit this default.
Creditor categories (supplier categories): The same principle applies to supplier categories; the payment term is inherited by the suppliers under the category.
Invoice drafts: When an invoice is created, the payment term is fetched by default from the actor's category. The system then calculates an estimated due date by adding the credit days to the invoice date — with correct handling of current month (see below).
Cash discount when posting purchase invoices: When you post a purchase invoice and the payment term contains a cash discount, the system automatically shows a confirmation dialog. The dialog states the original amount, the discount amount (calculated from the payment term's percentage rate) and the new total amount, and asks whether the discount should be applied.
e-conomic integration: When creating customers and suppliers in e-conomic, the associated payment term is mapped over.
When you open Payment terms, an overview of all existing terms is shown. The list can be searched and filtered. See How to search in lists for more about searching and filtering.
Create new payment term: Click the "+" button in the top right. The button is always available.
Edit payment term: Select a payment term in the list and click the pencil icon, or double-click directly on the row. Both actions open the edit dialog.
Delete payment term: Select a payment term in the list and click the trash icon. The button is hidden when no term is selected — it is only shown when there is an active selection. Deletion requires confirmation in a dialog before the term is finally removed.
When you create a new term or edit an existing one, an edit screen opens with the same fields. Finish with "Save" to save the changes, or "Cancel" to discard.
Identifier: A unique code or name that identifies the payment term in the system — for example "Netto30" or "LobMaaned30". The field is required and is validated asynchronously: the system checks in the background that no other term with the same Identifier already exists, and shows an error if the value is not unique. The field is locked permanently after creation — it is not possible to change the Identifier of an existing payment term.
Display name: The name shown to users in the system's interface — for example "Current month + 30 days" or "Immediate payment". The field is required.
Payment credit days: Specifies how many days the customer or supplier has to pay the invoice. Valid values are whole numbers from 0 to 365. The value 0 corresponds to immediate payment.
Is current month: Checkbox. When the field is checked, the due date is not calculated from the invoice date, but from the end of the month to which the invoice belongs. The credit days are added on top. A term with 30 credit days and current month on an invoice dated June 10 will, for example, give a due date of July 31.
Cash discount %: The discount percentage the customer can obtain for early payment. Valid values are decimal numbers from 0 to 100. The field is optional — if left empty, there is no cash discount.
Cash discount days: The number of days from the invoice date within which payment must be made to obtain the cash discount. Valid values are whole numbers from 0 to 365. The field is optional and is only relevant when Cash discount % is filled in.
The system calculates the estimated due date on invoice drafts automatically:
When Is current month is not checked, Payment credit days are added to the invoice date.
When Is current month is checked, the system first finds the last day of the invoice month and then adds Payment credit days to this date.
When a purchase invoice is posted and the payment term contains a cash discount, the system checks whether the condition for the discount is met. If it is, a confirmation dialog with the title "Purchase invoice cash discount" is shown, which displays the original amount, the calculated discount amount and the new total amount. You confirm or reject the discount in the dialog.
If you have questions, you are welcome to contact support.
Want to know more?
Read more in these related articles:
Accounting - Creating payment terms
This article explains how to create new payment terms in Sapera
Finance setup
The finance setup determines which financial accounts and posting journals Sapera uses when the system automatically generates entries on sale, purchase, cash reconciliation, stock adjustment and year-end closing. Here you configure default accounts, journals and integration settings per organizational unit.
Invoices
Complete review of the invoice overview and invoice editor in Financial: fields, invoice lines, all actions, state flow and the tabs at the bottom.
