SAF-T (Standard Audit File for Tax) is a standard format for exchanging accounting and POS data with the tax authorities. The "SAF-T" screen in Sapera Pos lets you export the cash register's transaction data for a given period as SAF-T XML files. These files can then be downloaded and used for audit or reporting.
The export is carried out as an asynchronous background operation. When the files are ready, you can open the operation and download them directly from Sapera.
From the hamburger menu in the top left corner of Sapera, open Pos. In the left menu, select Setup → Saf-T.
You see a list of previously created export operations with columns for creation time, created by, status, from date, to date and note.
If you cannot see the menu item in the menu, you probably do not have permission to it. Contact support.
1. Click Begin export in the top left of the screen.
2. In the dialog that opens, fill in the From and To dates for the period you want to export.
3. Optionally add an optional Note (optional) in the text field.
4. Click Save to start the export.
Sapera then generates one or more XML files in the background. The status bar shows progress while the files are generated.
The date range must fall within a single financial period. If you select a range that spans two financial periods, the export will fail with an error message.
If the range is long, Sapera automatically splits the export into files of 30 days each.
From: Start date of the period to be exported. Required.
To: End date of the period. Required. Must be after the From date.
Note (optional): Free text note saved together with the operation. Max. 2500 characters.
Double-click an export operation in the list, or select it and click the edit button, to open the detail view.
The detail view shows the date range, Status (In progress, Completed or Completed with errors) and the optional note. Below it is a table of the generated files containing the following columns:
From: Start date of the relevant file's range.
To: End date of the relevant file's range.
File name: The name of the generated XML file. The file name contains the company's VAT number, the export time and the file number.
Size: The file's size.
Status: Whether the file is Waiting, Processed or Failed.
Click Download file to download the selected file. The button is only active when the file has the status Processed.
If a file has the status Failed, you can select it and click Try generating again to restart the file generation.
Access to the SAF-T export screen requires the permission pos.export.saft.cash.register.data.operation.access, which is granted via the Security setup in Sapera.
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