SUB-ARTICLE under Access management in Sapera. Describes the permissions that govern
functions in Accounting. Status: DRAFT pending approval.
This article walks through the permissions that govern access to functions in Accounting — for example closing/opening financial periods, booking in closed periods and reversing appendices, as well as which Accounting screens are visible.
You assign these permissions in Financial under Security → Groups → select a group → Permissions (set Allow/Deny per permission). They govern functions in Accounting.
These permissions govern the action itself. When denied, the action is blocked — regardless of whether the menu item is visible or not.
Allows closing and (re)opening a financial period. Used from the financial periods screen. When denied, the action is blocked.
Avoid confusion: This action is governed by the *Can close/open financial periods* permission. The Configure financial periods menu item (see under Menu visibility) only controls whether the setup screen is visible — not whether you may close/open periods. An employee can therefore see the screen without being able to close/open periods, and vice versa.
Allows booking with a financial date that falls in a closed period or period part. When denied, a booking is rejected if the financial date lies outside the open period (the error states that the financial date does not belong to the current financial period), and appendix booking does not accept dates in closed periods.
Note: The same permission is also used when Accounting validates dates on purchase invoices. Denying it therefore also affects booking of purchase invoices with a date in a closed period.
Avoid confusion: This action is governed by *Book in closed financial period or period part*. The Configure financial period parts menu item (see under Menu visibility) only controls whether the period parts screen is visible — not whether you may book in a closed period part.
Allows reversing the entries on a financial appendix. When denied — or if the appendix touches an organizational unit the user does not have access to — the reversal is blocked with "access denied".
Controls in the POS whether a cashier may redeem/use a gift card that belongs to a different organizational unit than the current one. When denied, the gift card payment dialog is built so that gift cards from other units cannot be used.
This permission is a user-interface control in the POS: it determines which gift cards are offered in the payment dialog.
The permissions below only control whether a given screen or menu item in Accounting is visible and can be opened. They are not data security: they hide/show the entry, while the data and actions behind the screen are protected by organizational-unit access and/or the functional permissions above.
Each permission below is shown with its name → the Accounting screen it gives access to:
Access accounting charts → Chart of accounts
Access accounting drafts → Drafts and draft entries
Access accounting bookings → Bookings (booking actions)
Configure accounting number series → Number series
Configure VAT types → VAT types
Configure financial periods → Financial periods (setup)
Configure financial setup → Financial setup
Configure incoming payment options → Payment options (incoming)
Configure outgoing payment options → Payment options (outgoing)
Configure exchange rates → Exchange rates
Configure card issuers → Card issuers
Configure debtor categories → Debtor categories
Configure creditor categories → Creditor categories
Configure payment terms → Payment terms
Access accounting end of year → End of year
Configure financial period parts → Period parts (setup)
Access accounting metadata records → Metadata records (accounts)
Access accounting import → Import (incl. Aiia-based draft import)
Access reminders setup → Reminders setup
Access reminders → Reminders (run/send reminders)
Access currency → Currency
Access bank setup → Bank setup
Access VAT settlements → VAT settlements
Access Aiia integration → Aiia integration (bank-feed setup)
Configure accounting global settings → Global settings for Accounting
Functional permissions vs. menu visibility: The functional permissions (at the top) block the action itself. The menu-visibility permissions hide or show the screen.
Allow vs. Deny: An explicit Deny wins over an inherited Allow. Use it when a group would otherwise inherit a permission it should not have.
Administrators have all of these permissions by default.
Want to know more?
Read more in these related articles:
Access management in Sapera (overview)
What permissions are, where to find them, how they are scoped, and links to one sub-article per area.
Users and passwords (permissions)
The permissions that control administration of employee logins — create, edit, disable, delete, passwords and 2-factor.
Organizational units (permissions)
The permissions that control access to and administration of organizational units, and which units' data an employee can see.
