---
title: "How to partially invoice a sales order"
description: "Invoice parts of a sales order one at a time using line states. The remaining lines stay on the order and can be invoiced later."
url: https://support.sapera.io/en/articles/583-how-to-partially-invoice-a-sales-order
collection: "Setup"
updated: 2026-07-01
language: en
alternates: [da]
---

# How to partially invoice a sales order

Invoice parts of a sales order one at a time using line states. The remaining lines stay on the order and can be invoiced later.

## What is partial invoicing?

Partial invoicing means invoicing parts of a sales order one at a time instead of the whole order at once. The lines you do not invoice yet stay on the order and can be invoiced later. The order gets the status **Invoiced (partially)** until all lines are invoiced – then it is fully invoiced.

This is useful when part of the order is ready – for example items in stock – while the rest is pending, such as a spare part on back order.

## How it is controlled: line states

Which lines are included in a partial invoice is controlled by the lines' **Line state**. A line state can be set up to allow partial invoicing. When you press **Partial invoice**, only the order lines whose line state allows partial invoicing are included – the other lines stay on the order.

## Prerequisites

-   Invoicing must be enabled for sales orders.
    
-   At least one line state that allows partial invoicing must exist. It is set up under Shop Manager → Setup → Order line states, where the partial-invoicing field must be ticked on the state.
    

## How to partially invoice

1\. Open **Shop Manager**, go to **Sales orders**, and open the relevant order.

2\. On the item lines you want to invoice now, set the **Line state** to a state that allows partial invoicing.

3\. Press the **Partial invoice** button.

-   The button only appears when the order has at least one not-yet-fully-invoiced line with a line state that allows partial invoicing.
    

4\. Sapera creates an invoice containing only the lines whose line state allows partial invoicing. The remaining lines stay on the order.

The order's **Invoice status** then changes to **Invoiced (partially)**.

## What happens next

-   The remaining lines can be invoiced later – repeat the steps, or invoice the rest together with the regular **Invoice** action.
    
-   When all lines are invoiced, the order becomes fully invoiced.
    
-   You can track how much of each line has been invoiced via the invoiced-quantity column on the order lines.
    

## Good to know

-   An item line that has been fully or partially invoiced or dispatched can no longer be changed in price or quantity. Edit it before you invoice.
    
-   A line state can also be set up as **blocking** – which prevents the line from being invoiced. That is the opposite of a partial-invoicing state.
    
-   If you credit or discard a partial invoice, the invoiced quantities are released again, so the lines can be invoiced anew.
    

## See also

-   [Order line states](https://support.sapera.io/en/articles/164-ordrelinjetilstande.md) – create and edit the line states that control partial invoicing.
    
-   [Sales order settings](https://support.sapera.io/en/articles/84-indstillinger-for-salgsordrer.md) – enable the invoicing flow.
    
-   [Sales orders](https://support.sapera.io/en/articles/81-salgsordrer.md) – overview of the sales order screen.

## Related

- [VAT types](https://support.sapera.io/en/articles/43-vat-types.md)
- [Customer categories](https://support.sapera.io/en/articles/46-customer-categories.md)
- [Payment terms](https://support.sapera.io/en/articles/47-payment-terms.md)
- [Discounts](https://support.sapera.io/en/articles/55-discounts.md)
- [Financial periods (fiscal years)](https://support.sapera.io/en/articles/107-financial-periods-fiscal-years.md)