---
title: "Inventory (permissions)"
description: "Permissions that govern Inventory functions — viewing cost prices, editing/deleting stock entries, merging products, stock transfers — plus which Inventory screens are visible."
url: https://support.sapera.io/en/articles/641-inventory-permissions
collection: "Permissions"
updated: 2026-07-07
language: en
alternates: [da]
---

# Inventory (permissions)

Permissions that govern Inventory functions — viewing cost prices, editing/deleting stock entries, merging products, stock transfers — plus which Inventory screens are visible.

This article walks through the permissions that govern access to functions in **Inventory** — for example viewing cost prices, editing stock entries, merging products, transferring stock, and which Inventory screens are visible.

You assign these permissions in **Financial** under **Security → Groups** → select a group → **Permissions** (set Allow/Deny per permission).

## Functional permissions

These permissions govern the **action** itself. When denied, the action is blocked — regardless of whether the menu item is visible or not.

### Cost Price access

Controls whether the user may **see cost prices** on products. When denied, the cost price is removed before product data is shown — the user sees products and sales prices, but not cost price/margin.

### Modify Stock Entry

Allows **editing a stock entry** (and resetting the cost price on an entry). When denied, the change is rejected.

### Delete Stock Entries

Allows **deleting stock entries** (bulk delete) for an organizational unit. When denied, the deletion is rejected.

### Revert booking operation

Allows **reverting a stock booking operation**. When denied, the reversal is rejected.

### Change inventory identifier

Allows **changing a serial-number item's inventory identifier** (e.g. serial number/ID). When denied, the change is rejected.

### Merge Product

Allows **merging two products** into one. When denied, the merge is rejected.

### Edit Serial-number item from different Stock organizational unit

Allows **editing a serial-number item whose stock belongs to a different organizational unit** than the one the user is in. When denied, the change is rejected when the unit differs.

### Change manual discount

Controls in **the POS** whether a cashier may **change the manual discount** on a sale line. When denied, the discount field cannot be edited on the sale screen.

> Note: This permission belongs to Inventory but takes effect on the sale screen in **the POS**.

## Permissions per organizational unit

These permissions are granted **per organizational unit** (they appear under each unit in the permission tree).

### View Stock Availability

Determines **which units' stock availability** the user may see. When granted for a unit here, that unit's stock is included in the availability lookups the user can perform.

### Delete system generated draft entry

Allows **deleting system-generated stock draft entries** in the given organizational unit. The system itself creates draft entries in certain stock flows (e.g. stock transfers); this permission governs whether the user may delete them. When denied — or if the entry touches a unit the user does not have access to — the deletion is rejected.

## Menu visibility

The permissions below **only control whether a given screen or menu item in Inventory is visible** and can be opened. They are **not** data security: they hide/show the entry, while the data and actions behind the screen are protected by organizational-unit access and/or the functional permissions above.

Each permission is shown with its name → the screen it gives access to:

-   **Access inventory products** → Products
    
-   **Access inventory categories** → Product categories (also product attributes and templates)
    
-   **Access inventory serial-number items** → Serial-number items (e.g. serial-number items)
    
-   **Access stock drafts** → Stock drafts
    
-   **Access label drafts** → Label drafts
    
-   **Access all stock entries** → All stock entries
    
-   **Access appendixes with reservations** → Appendixes with reservations
    
-   **Access stock transfers** → Stock transfers
    
-   **Access shadow inventory** → Shadow inventory
    
-   **Access search tags** → Search tags
    
-   **Access search tag types** → Search tag types
    
-   **Access sales price types** → Sales price types
    
-   **Access product locations** → Product locations
    
-   **Access service callouts** → Service callouts
    
-   **Access service types** → Service types
    
-   **Access Inventory Document types** → Document types (inventory)
    
-   **Access stock setup** → Stock setup
    
-   **Access stock metadata records** → Stock metadata records
    
-   **Access product relation types** → Product relation types
    
-   **Access serial-number item instalment plans** → Instalment plans (serial-number items)
    
-   **Access product supplement sets** → Product supplement sets
    

## Good to know

-   **Functional permissions vs. menu visibility:** The functional permissions (at the top) block the action itself. The menu-visibility permissions hide or show the screen.
    
-   **Allow vs. Deny:** An explicit **Deny** wins over an inherited **Allow**. Use it when a group would otherwise inherit a permission it should not have.
    
-   **Per organizational unit:** \*View Stock Availability\* and \*Delete system generated draft entry\* are granted per unit — you can grant them in one store and not in another.
    
-   **Administrators** have all of these permissions by default.