The settings under Settlement control the settlement process — that is, the cash count when a register is closed out. Here you determine how the register's opening amount is handled, how the holdings are counted, when a cash difference triggers a warning, and how the settlement report is displayed, sent and posted.
The settings apply to the Pos (the POS app). The user interface shows the English labels, which are reproduced in parentheses below.
1. Open the hamburger menu in the top left corner and select Financial. 2. Go to Setup, select Settings, and open Point of Sales. 3. Select Settlement.
Access to the page requires the relevant permissions. If the item is missing, contact the person responsible for your setup.
Fixed opening amount: The fixed opening amount (change float) the register starts with at startup. The field is empty by default. The amount is only used when "Use cash account sum as opening amount" is set to No.
Use cash account sum as opening amount: When set to Yes, the cash account's current balance is used as the opening amount instead of the fixed amount. When set to No (default), the fixed opening amount above is used.
Settlement total calculation kind: Determines how the cash holdings are counted at settlement. With "Count by banknotes/coins" (default), counting is done per banknote and coin denomination. With "Count by manual total", a single combined total is entered. With "Count by banknotes/coins or manual total", the user can choose between the two methods at each count.
Count biggest notes/coins first: Controls the order in the counting list. When set to Yes, the largest notes and coins are shown first. When set to No (default), the smallest are shown first.
"Show settlement revision log" default value: Sets whether the "Show settlement revision log" checkbox in the counting screen is checked beforehand. When set to Yes, the checkbox is checked by default; when set to No (default), it is not. The user can always change it manually in the individual count.
Skip problematic sales check: At settlement, the system normally checks for problematic sales — that is, draft sales and unpaid sales since the last settlement. When set to Yes, this check is skipped. When set to No (default), the check is performed before the settlement can be completed.
Difference threshold percent: Threshold value in percent for the difference between the expected and the counted cash holdings. If the difference is at or above this percentage, a warning email can be sent automatically (see below). The default is 10.
Send cash difference E-mail: When set to Yes, a warning email is sent automatically when the cash difference is at or above the threshold. When set to No (default), no email is sent.
Cash difference recipient E-mail address: The email address the difference email is sent to. The field is empty by default.
Cash difference BCC E-mail address: Optional BCC recipient (blind copy) of the difference email.
Cash difference E-mail subject template: Template for the subject field in the difference email. The following placeholders are filled in automatically on sending: {SettlementIdentifier}, {OrganizationalUnit}, {AmountDifferenceThresholdPercent}, {ActualCashAmount}, {ExpectedCashAmount} and {CashAmountDifference}.
Cash difference E-mail body template: Template for the text itself in the difference email. The same placeholders as in the subject template can be used.
Show settlement report: When set to Yes (default), the settlement report is shown automatically when the settlement is completed. When set to No, the report is not shown automatically.
Settlement report - warn if products stock availability is below Min levels: When set to Yes, the settlement report shows a warning if a product's stock quantity is below the defined minimum level. When set to No (default), no stock warning is shown.
Send settlement report: When set to Yes, the settlement report is sent automatically by email after the settlement. When set to No (default), the report is not sent.
Settlement report sender E-mail address: The sender address the report email is sent from.
Settlement report recipient E-mail address: The email address the settlement report is sent to.
BCC Recipient: Optional BCC recipient (blind copy) of the settlement report.
Settlement email subject: The subject field for the report email.
Settlement email body: The text (body) itself in the report email.
Use Settlement Identifier for Accounting Appendix Number: When set to Yes, the settlement's unique id is used as the appendix number when the settlement is posted. When set to No (default), the system's normal appendix numbering is used.
Group settlement entries by product categories: When set to Yes, the document's entries are grouped per product category when the document is created. When set to No (default), the entries are not grouped by product category.
Payment due date calculation kind: Determines how due dates are calculated during document generation. With "Default", the due date is calculated directly from the payment terms. With "Skip weekend" (default), a due date that falls on a weekend is pushed past the weekend.
Want to know more?
Read more in these related articles:
Day-end closing
Walkthrough of the day-end closing's list view and edit view in the Pos app: columns, actions, fields, states, error scenarios and permission requirements.
Payouts
Overview of registered payouts from the Pos – filter, view details, print receipts and handle attachments.
