Open the Pos app in Sapera. In the menu, select Daily reconciliations to open the count list. From the list you can create a new count by clicking the Perform count button in the top left, or open an existing count for viewing or editing by double-clicking it in the list.
If you cannot see the menu item, you most likely do not have permission for it. Contact support.
Before the count screen itself opens, a list of all daily reconciliations for the selected cash register is shown. The list contains the following columns.
Statement date: The date the reconciliation covers.
Cash register: The cash register unit the reconciliation belongs to.
Cashier: The name of the employee primarily linked to the reconciliation.
Cash amount at day opening: The cash holdings at the start of the day.
Counted cash: The total cash holdings that were counted.
Voucher number: The voucher number from the accounting, if the reconciliation has been completed and posted.
State: The reconciliation's current processing state, e.g. Draft, Ready for processing, Voucher created, Voucher sent, Error and more.
Performed on: The time at which the count was performed.
From the list you can also click the Undo day closing button (only shown when the conditions are met) to cancel the most recent reconciliation, and the Show voucher button (only shown if the selected reconciliation has an accounting voucher) to open the voucher details.
The count screen has two states: not performed (draft state, where fields are editable) and already performed (read-only view with additional information from the accounting). The following describes all elements, indicating when they are visible or active.
Three red warning banners can be shown at the top of the screen, depending on the situation.
Draft entries on cash account: Shown when there are unposted draft entries on the cash account. The reconciliation cannot be performed until these are posted.
Error information: Shown when a processing error has occurred in connection with the reconciliation. The banner shows a detailed error text.
Email configuration error: Shown when the reconciliation is set up to be sent by email, but the email setup is incomplete.
All action buttons are placed in the context menu at the top of the screen. Some buttons are only visible under certain conditions.
Resend voucher: Resends the voucher to the accounting system. Only shown when it is technically possible to restart the processing (system state: processing can be restarted).
Show voucher: Opens a dialog with voucher details and clickable voucher numbers. Only shown when the reconciliation has an accounting voucher.
Retry booking: Attempts to rebook the reconciliation. Only shown when it is possible to retry the posting.
Show Z report: Opens the Z report for the reconciliation period. Only shown when the reconciliation has an associated Z report.
About posting: Opens a dialog for rebooking the reconciliation. Only shown when rebooking is possible.
Daily reconciliation report: Export button that generates and downloads the daily reconciliation report for the selected reconciliation.
Audit log: Export button that generates and downloads the audit log for the reconciliation. Corresponds to the Audit log checkbox (see below).
Accounting flows: Opens a dialog with a list of accounting flows linked to the reconciliation. Only shown when accounting flows are available.
Open cash drawer: Opens the cash drawer manually. Always available.
Print reconciliation entries: Prints terminal status entries (card reader data). Only shown when there are terminal status entries on the reconciliation.
Perform count: The primary save button. Saves the count and marks it as performed. Only shown when the reconciliation has not yet been performed.
Save: Saves the count as a draft without performing it. Can be used if you want to temporarily save your work. Only shown when the reconciliation has not been performed.
Review failed sales: Opens a review dialog with problematic or unfinished sales in the period. Always shown while the reconciliation is not performed, as well as when rebooking is allowed.
Close: Closes the screen without saving changes.
Count largest notes/coins first: Checkbox. When checked, notes and coins with the highest denomination are shown at the top of the count grids. When unchecked, the smallest values are shown at the top. The setting is remembered for the next count.
Cash register: Shows the cash register's display name. Read-only.
Number: The reconciliation's unique identification number (assigned upon performance).
Statement performed by: Name of the user who performed the count.
Cashiers: Comma-separated list of the cashiers who were linked to the cash register period.
Cash at day opening: The cash holdings that were registered at the opening of the day (shown as a read-only amount).
Number of sales: The total number of sales in the reconciliation period.
Number of returns: The total number of returns in the period.
Local agent profile: Shows the local agent profile type that was active at performance. Only shown when an agent profile setting is registered.
Cash at day opening: Input field for entering the cash holdings at the start of the day. Shown and editable only when the reconciliation has not yet been performed. The field validates that a valid amount is entered.
Only shown if the cash register setup includes notes. The grid has the following columns.
Denomination: Shows the note's face value (e.g. DKK 1000, DKK 500). The column header is hidden in the view.
Quantity: Editable number field where you enter the number of notes of the relevant denomination.
Amount: Calculated amount for the relevant denomination (Denomination multiplied by Quantity). Read-only.
Below the grid, Total notes is shown as the sum of all note amounts.
Only shown if the cash register setup includes coins. The grid has the same structure as the notes grid.
Denomination: The coin's face value.
Quantity: Editable field for entering the number of coins of the relevant denomination.
Amount: Calculated amount for the denomination. Read-only.
Below the grid, Total coins is shown as the sum of all coin amounts.
Only shown if there are registered payment types other than cash (e.g. gift cards, vouchers or similar). The grid has the following columns.
Payment option: The name of the payment type.
Counted amount: Editable field for entering the counted amount for the payment type. Can be edited when the reconciliation is not performed.
Expected amount: The system-calculated expected amount based on the cash register's sales registrations. Read-only.
Difference: The difference between the counted and expected amount. Colour-coded: green for no deviation, yellow for a deviation below the threshold, red for a deviation above the threshold.
Only shown when there are registered card payments from unknown card issuers that have not yet been created in the system. A warning banner describes the problem, and the Setting up new card issuers button opens a dialog where you can register the missing card issuers. The count cannot be posted correctly until this is handled.
Cash sales in DKK: Calculated amount corresponding to the registered cash sales in the period. Read-only.
Total cash: The total counted cash holdings. The field behaves differently depending on the cash register setup: with manual calculation it is an editable input field; otherwise it is a read-only display calculated automatically from notes and coins.
Manual total warning: Shown as a yellow warning text if the manually entered total cash deviates from the sum calculated from notes and coins. The field allows you to override the automatic calculation.
Expected cash holdings: The system's expected cash holdings based on sales and payouts. Only shown if you have permission to see expected cash holdings. Contact support if you believe you are missing this permission.
Difference: The deviation between counted and expected cash holdings. Colour-coded: green for no difference, yellow for a difference below the threshold, red for a difference above the threshold. Only shown when Expected cash holdings is visible.
Payouts: The sum of registered outgoing payouts (e.g. cash differences that have been paid out). Read-only.
Transfer to bank: Input field for entering the amount to be transferred to the bank. Editable when the reconciliation is not performed; shown as read-only when it is performed. Validated so that the amount may not exceed the total cash holdings.
Closing amount: The calculated closing amount that remains in the cash register after the bank transfer (Total cash minus Transfer to bank). Read-only.
Finance journal: Dropdown list for selecting the finance journal the reconciliation is to be posted to. Disabled when the reconciliation is performed, or when you do not have permission to change the finance journal.
Transferred to bank: Shows the amount that was actually transferred to the bank. Read-only.
Closing amount: Read-only display of the closing amount in the cash register.
Cash movement: Shows the total net cash movement in the period. Read-only.
Voucher number: Clickable link that opens the voucher detail dialog for the reconciliation's accounting voucher.
Period: Start and end date of the reconciliation period the vouchers cover.
Description: Free-text field for remarks regarding the count. Editable when the reconciliation is not performed; read-only when it is performed.
Daily reconciliation report: Checkbox. Check if the daily reconciliation report should be printed automatically when you click Perform count.
Audit log: Checkbox. Check if the audit log should be printed automatically on performance.
Only shown when the reconciliation is performed via a physical cash register terminal with a local agent. The grid shows the terminal's status entries with the columns Creation date, Status text and an info icon that opens a detail dialog with additional information about the relevant status entry.
Click Accounting flows in the context menu to open a list of the accounting flows linked to the reconciliation. The dialog shows the type (main, rebooking, stock consumption) and processing state for each flow.
Click Show voucher in the context menu, or click a voucher number link in the performed screen, to open the dialog with voucher details. Here voucher numbers are shown as clickable links to the associated accounting entries.
The Review failed sales button opens a review dialog that shows sales from the period with an error or unfinished status. You can review and handle each sale individually before the reconciliation is performed or rebooked.
If you have any questions, you are welcome to contact support.
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